Have you been given the task of organising and planning a summer event? Take a look at
our event planner for useful ideas, tips and advice to help
you plan your summer fete, county show or school fun day
in four easy steps.
SUMMER EVENTS - FETES - FUNDAYS - FESTIVALS
STEP1. PLANNING
Delegate tasks You've established what your event is setting out to achieve and the theme
of your event. Now you need to set up a committee and delegate tasks to your
members. Organise a committee! we're only planning a small fete I hear you say!
No matter how small your event, it is good practice to organise a committee of
members who will be responsible for particular aspects of your event. You will
be a surprised at the amount of different things that need organising.
Firstly appoint yourself or a suitable candidate as overall event manager who
will oversee all the event planning and delegate tasks. You will need to have a
safety officer responsible for the events safety and first aid provisions. For
smaller events the safety officer can be the same person as the event
manager. Just as relevant for smaller outdoor events as with larger events, it
is the responsibility of the event organiser to ensure safety of helpers and
visitors.
Depending upon the size of your event you may then decide to recruit individuals
to deal with various aspects of organising your event. For example if you're
planning to use professional services such as mobile caterers, amusements,
portable toilets etc you may want to have just one person to liaise with
businesses. You may also want to put a person in charge of organising the
advertising of the event, one person in charge of organising arena attractions,
displays etc.
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